DATE ADOPTED: June 30, 1998

DATE AMENDED: November 30, 2004 [Amended sections in red]

PURPOSE AND BOUNDARIES

This association is formed to create a community-oriented neighborhood, safe and enjoyable, for all those living within its boundaries. It will facilitate open channels of communication for all those living within its boundaries to promote the building of good relationships between neighbors, to foster a clean and attractive environment, to effectively deal with crime issues, to protect the existing land uses in the area and to generally make the neighborhood a better place to live. The association includes renters, apartment tenants, landlords, resident property owners and businesses.

The boundaries of the association are:

• East Fort Lowell Road on the north
• East Glenn Street on the south
• North Campbell Avenue on the east
• North 1^st Avenue on the west

ARTICLE I. MEMBERSHIP

1. The membership of this association shall be residents, property owners (landlords) and businesses within the neighborhood.
2. An active (voting) member is a household (up to two voting persons per household), property owner (landlord), or representative of a business within the boundaries of the neighborhood who has attended at least one meeting in the past year in addition to the current meeting. Each household (up to two voting persons per household), property owner (landlord) or business within the neighborhood shall be entitled to one vote.
3. The voting members will determine dues. Yearly dues are a suggested donation of $1 per voting member or in-kind support.
4. Membership shall not be denied on the basis of views or opinions contrary to the goals and purposes of the organization.

ARTICLE II. OFFICERS

1. The officers of this organization shall hold office for a term of one (1) year or until their successors are elected.
2. The term of office shall begin on the close of the election meeting.
3. The officers of the association shall be two co-chairs, two co-secretaries, and two co-treasurers.
4. The Steering Committee is comprised of the six officers, the newsletter editor, and chairs of any currently active committees.

ARTICLE II-A. DUTIES OF OFFICERS

1. The co-chairs shall call and preside at all the meetings, shall represent the membership of the association, and shall act as official spokesperson for the organization. The co-chairs will maintain a roster of members. The co-chairs will be responsible for publicity and notification of meetings of the association.
2. The co-secretaries shall keep a permanent record of all formal meetings and all legal transactions of the association. The co-secretaries shall transcribe the minutes of each meeting and shall maintain a file copy of same and submit a copy of these minutes to the Citizen and Neighborhood Services Department.
3. The co-treasurers shall keep all financial receipts and a permanent record of all financial business of the association. An up-to-date financial report shall be submitted at each meeting.
4. The co-secretaries and co-treasurers shall assist the co-chairs with their duties as necessary (i.e. chair meeting, maintain membership roster, publicize meetings).

ARTICLE III. COMMITTEES

1. Committees may be created if, at a regular meeting of the association, a majority of the voting members request that one be created.
2. The chair of a committee becomes a member of the Steering Committee for the duration of that committee.
3. The co-chairs shall be ex-officio members of all committees.

ARTICLE IV. MEETINGS

1. An annual meeting shall be held during the month of September at a time and place designated by the Steering Committee.
2. An election meeting shall be held during the month of March at a time and place designated by the Steering Committee.
3. Regularly scheduled meetings of the association shall be held periodically during the year.
4. The Steering Committee shall meet on a regular basis throughout the year. All members of the Steering Committee will be notified of the time and place of these meetings. Any member of the association may contact any officer to learn the time and place of the next Steering Committee meeting.
5. Not less than twenty percent of the active (voting) members shall have the privilege of petitioning a special meeting at any time.
6. The active (voting) members present shall constitute a quorum.
7. At least a seven-day notice shall be provided in advance of any association meeting. Every effort will be made to notify the interested parties and members of the association of upcoming meetings either by direct mailing, pamphlets, newsletters or announcements at regularly scheduled meetings.

ARTICLE V. NOMINATION, ELECTIONS, ANNUAL REPORTS AND INSTALLATION OF OFFICERS

1. Nomination of officers shall be made from the floor at the election meeting.
2. Election of officers shall be held on the same day as the nominations.
3. Upon installation of the officers whose terms begin at the close of the election meeting, all documents, records, and any materials pertaining to the duties of the office are designated in the bylaws which are in the possession of the outgoing officers shall be submitted to the newly elected counterpart within 15 days of the installation.
4. Any vacancies occurring during the year of any officer shall be filled by appointment by the Steering Committee.
5. Any officer may be removed from office for cause by a majority vote of the active (voting) members.

ARTICLE VI. FISCAL RESPONSIBILITY

1. Expenditure of funds of the association may not be made without the signature of the designated co-treasurer and one of the other officers.
2. Financial records and funds of the association shall be audited at least once a year by a committee of at least two active (voting) members appointed by the Steering Committee prior to a new co-treasurer taking office.

ARTICLE VII. AMENDMENT OF BYLAWS

1. These bylaws may be amended by a majority vote of the active (voting) members.
2. Proposed amendments shall be sent by Citizen and Neighborhood Services Department to all members at least 15 working days in advance of the meeting where action is to be taken.

ARTICLE VIII. GENERAL

1. The rules in the current edition of Robert's Rules of Order shall govern the association, the Steering Committee, and all subcommittees unless they are superseded by any special rules that the association may adopt.
2. If any part of the Bylaws is hereafter held invalid or unenforceable, the remainder shall not be affected thereby, and only the affected portions are declared eliminated.
3. No officer, representative, spokesperson or member shall have any financial liability for the association.

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